Chairperson
- Preside over each monthly Intergroup meeting following Robert’s Rules of Order, Revised.
- Act as the ex-officio member without a vote on all committees.
- Voting Member: only to break a tie
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Vice Chairperson
- Responsible for overseeing NYCMA anniversary meeting
- In charge of keeping supplies and coin/chip inventory for anniversary meeting.
- Acts as treasurer for anniversary meeting.
- Selects the other service positions for that meeting.
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Secretary
- Takes roll call at each Intergroup meeting and report as to whether a quorum exists.
- Record minutes of each meeting and maintain records of each meeting.
- Tabulate votes on motions made at meetings.
- Distribute (via email) meeting notes to officers and GSRs after each meeting.
- Deliver report on “old business” at each meeting.
- If both Chairperson and Vice Chairperson are either absent or disabled, the Secretary shall perform all the duties of the Chairperson. When so acting, the Secretary shall have all powers of and be subject to all restrictions on the Chairperson.
- Voting Member: Yes
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GSR Coordinator
- Inform GSRs of monthly Intergroup meeting.
- Make all meetings aware of the Intergroup and encourage them to determine the group’s conscience about participating by sending a GSR.
- Support GSRs in reporting back to their groups.
- Recognize GSRs from new meetings as formed.
- Voting Member: Yes
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Structure and Finance
- Prepare special projects or analyses related to overall structure and financial business of Intergroup, as requested by the groups.
- Form committtees as necessary to perform this responsibility.
- Voting Member: Yes
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General Service Officer to CMA World Services
- Prepare monthly reports to keep Intergroup informed of news and updates from CMA World Services.
- Assist the Area Delegates with communications between CMA World Services and the groups.
- Assist the Area Delegates with organizing the Mid-Atlantic Regional CMA Conference, particularly when New York is the host.
- Attend General Service Conference, Mid-Atlantic Regional CMA Conference, and other relevant CMA assemblies, and report back to the Intergroup.
- Voting Member: Yes
- Guidance
- GSO is to attend all CMA assemblies and conferences as an observer, not as a NYCMA representative.
- GSO should not be on the CMA Board of Trustees or hold any chair positions on the subcommittees of the GSC; however, the GSO may be an Area Delegate.
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Public Information and Outreach Chair
- Maintain the Intergroup phone line and mailbox and field inquires as appropriate.
- Coordinate participation in community-service events.
- Attend or coordinate Intergroup participation at ad hoc special events.
- Voting Member: Yes
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Treasurer
- Maintain Intergroup bank account(s).
- Receive and deposit funds from individual CMA groups and NYCMA (sub)committees.
- Distribute funds to pay approved expenses.
- Consult with Intergroup officers to develop annual budget and submit for approval.
- Prepare monthly Treasurer’s report showing income, disbursements, balance, and reserve fund.
- In accordance with Federal and State requirements, file annual tax return by May 15.
- Retrieve and distribute mail from the Intergroup post office box.
- Voting Member: Yes
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Public Information Officer
- Handle inquiries about CMA and Intergroup from media, directly or by referring to other Intergroup members.
- Voting Member: Yes
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Hospitals and Institutions Chair
- Coordinate activities related to H&I meetings.
- Contact institutions and maintain a list of available institutional meetings needing service, training, and other information.
- Prepare and maintain an H&I information packet to be provided to individual meetings.
- Assist meeting-specific H&I Chairpersons as needed.
- Voting Member: Yes
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Literature Co-Chairpersons
- Coordinate activities related to publishing pamphlets and other Intergroup literature, including
revisions of current literature and producing new literature as needed.
- Coordinate activities related to publishing the Crystal Clear newsletter, including selecting a
theme, requesting submissions, editing, layout, and proofing.
- Form committees as needed to achieve goals set by the Intergroup.
- Provide group Literature chairpersons and GSRs with information on new and updated literature.
- Assist with maintaining information provided to the public on the Intergroup’s website: nycma.org.
- Voting Member: Yes
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Activities Chairperson
- Plan, organize, and coordinate social activities and events for CMA members according to surveyed interests.
- Ensure access to activities and events for CMA members with limited financial resources to nurture fellowship.
- Promote activities and events at CMA meetings and on the Intergroup website.
- Form committees as needed to achieve goals set by the Intergroup.
- Maintain and update Events Calendar on the Intergroup website.
- Coordinate fundraising events to subsidize activities and events.
- Voting Member: Yes
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